Responsible Purchasing Policy
Statement of Intent
I&J seeks excellence in every aspect of its business and is committed to minimise the social and environmental impacts of its supply chain.
I&J spends approximately £250,000 annually on the procurement of goods and services and our purchases range from food and beverage raw ingredients to office supplies, electricity and café equipment.
Our policy is to seek the purchase of goods and services that minimise negative and enhance positive impacts on the environment and society while meeting our business goals and legal requirements. By incorporating social and environmental considerations into purchasing decisions we are striving to make a positive contribution to the environment and society. We have developed our Responsible Purchasing Policy to ensure that we and our suppliers act in a responsible manner.
Where it is found that a supplier’s own principles and/or conduct is not in accordance with I&J’s Responsible Purchasing Policy, we will seek to engage with that supplier and encourage continuous improvement in their environmental and social performance.
In support of the Policy and Principles I&J will:
1. Assign responsibility for the Responsible Purchasing Policy to named responsible individuals.
2. Review and revise the Policy and Principles on an annual basis.
3. Conduct an environmental and social assessment of our key suppliers as appropriate.
I&J Responsible Purchasing Operating Principles will:
1. Ensure that all relevant employees are aware of the Responsible Purchasing Policy.
2. Ensure our key suppliers are aware of the Responsible Purchasing Policy.
3. Ensure we work collaboratively with suppliers to improve environmental and social standards with the aim of realising continuous improvement in these areas for both our suppliers and ourselves.
4. Ensure that individuals responsible for I&J purchasing decisions seek to establish compliance of key suppliers with the Supplier Operating Principles.
5. Use commercial influence where we are confident that improvements can be made in environmental or social performance of our suppliers.
6. Base our supplier selection on objective and transparent criteria that include the consideration of environmental and social performance.
7. Cease trading with suppliers showing persistent disregard for important elements of environmental and social performance.
8. Act as an advocate for responsible supply chain practices within the hospitality industry.
Meat and Dairy Supplier Operating Principles
1. Suppliers should demonstrate continuous improvement in their approach to favouring British and locally produced ingredients.
2. Suppliers should demonstrate continuous improvement in their approach to ensuring animal welfare, feed standards and the responsible use of antibiotics are adhered to.
3. Where applicable, suppliers should demonstrate a commitment to promoting bio-diversity by offering rare and/or heritage breed meat.
4. Suppliers should commit to reviewing and updating their own supplier purchasing principles on an annual basis.
Fish Supplier Operating Principles
1. Suppliers must have a Marine Stewardship Council Certification and/or one of the following farmed fish certifications: ACS, BAP, Global G.A.P.
2. Suppliers should demonstrate continuous improvement in their approach to ensuring avoidance of supplying fish species rated 4 or 5 by the Marine Conservation Society
3. We expect our suppliers to ensure their own supply chain is committed to the effective long-term eradication of modern slavery and human rights abuse in the fishing industry.
4. We expect our suppliers to ensure their own supply chain is committed to the effective long-term eradication of environmentally damaging fishing methods.
5. Suppliers should commit to reviewing and updating their own supplier purchasing principles on an annual basis.
Global Farming Supplier Operating Principles (tea, coffee, sugar, chocolate, exotic fruit)
1. Suppliers must be able to demonstrate either a direct trade relationship with their key suppliers and/or one or more of the following certifications: Fairtrade, Rainforest Alliance, approved Organic.
2. Suppliers who have a direct trade relationship must demonstrate continuous improvement in their approach to ensuring the advancement of the farmers they work with and their communities.
3. Suppliers must be able to demonstrate continuous improvement in their approach to the eradication of the use of palm oil in products they purchase.
4. Suppliers should commit to reviewing and updating their own supplier purchasing principles on an annual basis.